Comparison

A Kaia alternative without the platform

Outreach Kaia is a real-time sales assistant that lives inside the Outreach platform. echo99 is a private recorder that lives in your menu bar. Different jobs — here is where each wins.

What Kaia is

Kaia is Outreach’s AI meeting assistant: it joins your sales meetings as a visible participant, transcribes live, surfaces content cards and battle cards in real time, and logs summaries and action items back into the Outreach sales platform. It exists to make reps better during the call — and it requires being an Outreach customer.

echo99 vs Kaia

	echo99	Outreach Kaia
How it records	Captures your mic and your Mac's audio output locally — nothing joins the meeting	Joins the meeting as a visible assistant participant
Where your audio lives	On your Mac, as plain WAV and JSON files you own	Processed and stored in the Outreach cloud
Real-time help during calls	None — echo99 stays out of your way until the call ends	Its core strength: live cards, prompts, and note capture
Transcription	On-device, after the call, works offline	Live, in the cloud
Requires a platform	No — standalone free app	Yes — Kaia is a feature of the Outreach platform
Works with	Any app that plays audio on your Mac — calls, webinars, anything audible	Zoom, Teams, Google Meet, and Webex — connected to Outreach
Account & rollout	No account; download and record	Outreach seats, admin configuration
Price	Free	Part of Outreach's quote-based per-seat subscription

Comparison last verified July 2026 — check both products for current details.

When Kaia is the better choice

Your team already runs on Outreach and you want live, in-call assistance — real-time prompts, automatic CRM logging, coaching content pushed to reps mid-conversation. echo99 has no real-time features at all.

When echo99 is the better choice

You want a record and transcript of your calls without an assistant announcing itself in the participant list, without an Outreach subscription, and without your conversations being processed in a vendor cloud. Works for every call on your Mac, not just sales meetings — free.

Compare echo99 with other tools: Gong alternative, Otter alternative, Fathom alternative

Try the private Mac alternative

Free download. No account. Recording and transcription stay on your Mac.

Download for macOS