Comparison
Outreach Kaia is a real-time sales assistant that lives inside the Outreach platform. echo99 is a private recorder that lives in your menu bar. They do different jobs; here is where each one fits.
Kaia is Outreach’s AI meeting assistant: it joins your sales meetings as a visible participant, transcribes live, surfaces content cards and battle cards in real time, and logs summaries and action items back into the Outreach sales platform. It exists to make reps better during the call, and you have to be an Outreach customer to use it.
| Feature | echo99 | Outreach Kaia |
|---|---|---|
| How it records | Captures your mic and your Mac's audio output locally, with no bot in the call | Joins the meeting as a visible assistant participant |
| Where your audio lives | On your Mac, as plain WAV and JSON files you own | Processed and stored in the Outreach cloud |
| Real-time help during calls | No prompts or cards; at most an optional, experimental live transcript preview | What Kaia is built for: live cards, prompts, and note capture |
| Transcription | On-device after the call, in 25 languages; works offline after a one-time model download | Live, in the cloud |
| AI notes | On-device summaries (overview, key points, decisions, action items, open questions) written by a local language model; the transcript never leaves your Mac | Summaries and action items logged back into Outreach, processed in the cloud |
| Speaker labels | Me + Them-1, Them-2, … plus on-device speaker recognition that remembers the names you assign across recordings | Participant names from meeting and Outreach data when known; numbered speakers otherwise |
| Requires a platform | No, it is a standalone free app | Yes, Kaia is a feature of the Outreach platform |
| Works with | Any app that plays audio on your Mac: calls, webinars, anything audible | Zoom, Teams, Google Meet, and Webex, connected to Outreach |
| Account & rollout | No account; download and record | Outreach seats, admin configuration |
| Price | Free | Part of Outreach's quote-based plans (per seat plus AI credits) |
| Platform | macOS 14.4+, Apple silicon and Intel | A cloud assistant in the meeting, used through the Outreach web app and Outreach Everywhere Chrome extension |
Comparison last verified September 2026. Check both products for current details.
Your team already runs on Outreach and you want live, in-call assistance: real-time prompts, automatic CRM logging, coaching content pushed to reps mid-conversation. echo99 offers no in-call prompts or coaching, only an optional live transcript preview.
You want a record and transcript of your calls without an assistant announcing itself in the participant list, without an Outreach subscription, and without your conversations being processed in a vendor cloud. echo99 works for every call on your Mac, not only sales meetings, and it is free.
Compare echo99 with other tools: Gong alternative, Otter alternative, Fathom alternative
Related guides: Speaker identification, Meeting summaries, Local transcription
Free download. No account. Recording and transcription stay on your Mac.
Free · macOS 14.4+ · Apple silicon & Intel · Notarized by Apple